Business Automation and Software Blog

Mobile Technology Can Fit into Your IT Budget

Posted by Robert Baran on Thu, Feb 04, 2016 @ 11:00 AM

Mobile technology, integrated with your enterprise resource planning (ERP) system, can fit into your budget. ERP mobility has become an essential capability for businesses who want the productivity enhancements that it brings. Mobility isn’t just for large companies; small and medium-size businesses are adopting the technology as well. This is because mobile technology may actually lower your overall IT budget. 

The majority of manufacturers and distributors do not budget for mobile. In a Sage survey in 2014, 74% of mid-sized companies did not set a budget for mobile—just purchasing mobile capabilities when the need arose. Forty percent (40%) of businesses have Bring Your Own Device (BYOD) in place, 16% decided against BYOD, leaving the remainder with no policy at all.

Whether you have a budget for mobility or not, you should have a plan in place to implement mobility in your business. Adding mobile capabilities to your existing business systems has an overall positive impact on the organization. You can expect:

  • Streamlined processes: Every function—sales, service, manufacturing, warehousing, human resources, etc.—has business procedures that can be streamlined when employees are not tied to the desktop.
  • Improved productivity: Employees can be more efficient on the job by being where they need to be to finish the job.
  • Higher competitiveness: Mobility makes you more competitive as you can be more flexible and offer great customer service.
  • Increased revenue: Providing mobile capabilities to customers can fuel growth.

It can be difficult to measure these kinds of benefits. What is the revenue benefit of having a sales representative spend more time in the field? What do you gain by having a warehouse manager stay on the operations floor rather than at the desk? How do you quantify increased customer satisfaction from a more effective service call? How much do you save when you can conduct remote meetings instead of bringing everyone to one location?

Nonetheless, companies that implement mobile technology say that they have improved revenue and cut costs as a result. Enterprise mobility products become even more cost-effective over time as new technologies and productivity-enhancing features are added. As new capabilities are often designed to enhance productivity, they end up reducing overall operating costs.

If you are ready to budget for mobility, you need to understand the total cost of ownership for mobile capabilities. You should consider both capital expenses and operating expenses.

Capital expenses incurred with mobility

Capital expenses are generally one-time charges for the cost of the equipment and software to enable mobility in your operations. If you allow BYOD, you may not have any additional device costs at all. If you decide against BYOD, budget smartphones are getting cheaper and are capable of all of the functions your employees require. Keep in mind that any additional mobile devices may be replacing older desktops and laptops that would have needed updating anyway. The net result can often be lower IT capital expenses.

Mobile ERP interfaces are becoming standard, but you may need to upgrade your system or add a new module depending on the age of your system. You should consider any other installation and integration charges. If you have network or hardware capacity issues, you need to take action now because poor Wi-Fi and slow servers can crush productivity. You should also consider purchasing analytics tools which allow IT to identify problems that may arise.

Operating expenses incurred with mobility

Ongoing operating expenses will include monitoring, administration, troubleshooting, maintenance, and repair.  On the whole, companies are finding they have lower support costs for mobility than for standard desktop access. While BYOD lowers capital expense, it may increase overall operating expense as you need to provide access for a variety of mobile devices. At a minimum, support for iOS, Windows, and Android are needed. One way to minimize these costs is to require upgrades and security app updates. Setting an approved list of supported devices will also keep operating expenses lower.

Mobile applications integrated with ERP can lower IT costs

Even considering the total cost of ownership, integrating mobile technology with your ERP may actually lower IT costs and improve the health of your business. PositiveVision can help you enable mobile technology with your ERP. Please contact us to learn more.

Topics: ERP, mobile technology