Business Automation and Software Blog

How Small Businesses Benefit from HR Automation

Posted by Robert Baran on Wed, Sep 27, 2017 @ 11:00 AM

HR Automation

Human Resource Management Software (HRMS) for Small Business

Business process automation can help many departments, but one area that lags behind others in many companies is human resources Only about 32 percent of businesses use HR software. The rest still use paper-based files, pen, and paper to manage the considerable documentation needed for employee onboarding and management. And although HR may seem like one department where the "human touch" is still a requirement, companies using HR software find that it saves time, enhances their ability to manage personnel, and frees up valuable time among HR employees for other tasks.


HR automation remains the last area of most companies undergoing automation. Sales, marketing, accounting, finance, and production have all benefited from automation software. Why not human resources? Just because you are managing people, rather than products, doesn’t mean that accountability and productivity aren’t important. The right HR software can make a big difference to your company. Online business systems and business process automation increase efficiency, reduce costs and improve information within a company.

What Is HR Automation?

HR automation helps human resources departments by automating time-consuming tasks. Tasks that can be automated include:

  • Manage documents: From importing human resources documents into a single, central repository for managing documents, HR automation software is great for managing all of the paperwork found in today’s HR departments.
  • Store files: In addition to storing documents, HR software can store files so that they can be shared on multiple devices.
  • Archive records: Instead of placing file folders into cardboard boxes and storing them off site, store them electronically by archiving records.
  • Simplify audits: Simply HR audits through the use of HR software. It’s easier to gather and share information using automation software than combing through paper-based records.

Through the use of HR automation, you can collect, create, and update data. Different workflows can be created based on each user’s role in the company. It streamlines processes and helps HR departments spot any deviation from the normal flow of human resources information.

Benefits of HR Automation

If you’re at the helm of a small business, you may not see the benefits of HRMS right away, but you may be surprised at the advantages a reasonably-priced HRMS solution can bring to your company.

With a large number of cloud HR systems on the market today, HRMS for small business is becoming a feasible option, with a host of cost-effective pay-as-you-go options that offer a number of benefits. Here are a few ways that small businesses can benefit from an HRMS solution.

Simplifies the Recruitment Process

Automating everyday processes with integrated solutions can enable a workforce to be more focused in other important areas of the company. For small businesses, planning or handling recruitment without HRMS in place can increase the spending for recruitment efforts. It’s pretty much impossible to keep up with all the resumes that an HR department receives. Automating this process can check for specific keywords and sort through resumes to find the best candidate. It can also help in tracking and monitoring applicants, create job requisitions, and post them out to job boards and social media platforms.

Makes Performance Management More Efficient

Performance management systems reduce the amount of time that managers must spend on the administrative aspects of employee reviews. This enables them to spend more time in face-to-face meetings with staff, where they can discuss strengths, weaknesses, and goals for the upcoming year.

Automates Workflows

Automated workflows are a simple but powerful mechanism for tracking tasks as they progress from one employee to another. Workflows provide improved efficiency, standardization of working methods, and streamlining responsibilities.

Allows for Easy Access

With HR in the cloud, you don’t need to invest in serious hardware, you just need to go online to access all of the features and benefits of an HRMS. Your employees and organization now have the opportunity to access it anytime, anywhere using the online device of your choice.

Investing in the benefits of HRMS is a great gesture to your employee base that you are taking their employment seriously and are committed to meeting your obligations as an employer. Additionally, it helps with employee engagement. When your employees see that the business cares about them, they, in turn, are more likely to care about the business.

Signs That It's Time for Business Process Automation

How do you know when the time is right to look for HR automation? When the error rate within your HR department rises to an unsustainable level or creeps over a threshold you’re comfortable with accepting.

Another sign that it’s time for business process automation, especially HR automation, is a lack of reports from the HR department, or too much manual intervention to create reports. If you’re looking for more information on your personnel and find that the existing reports are incomplete or inefficient, it’s time to adopt HR automation software.

Ready for HR Automation? PositiveVision Can Help

PositiveVision keeps a close eye on trends affecting our customers and brings you the latest technology, software, and support for your business. HR systems can be part of your Sage 300 ERP purchase. With the right data, you can better manage your business. Learn more on our website or contact us today.

Topics: HRMS, HR Automation