Business Automation and Software Blog

Now that the tax season is finally over it’s time to take a minute, reflect on the past two months and find some ways that life could have been more efficient and a lot easier. Did you find yourself saying any of the following “if only” statements during tax season?

If your business is like any other business out there, you are probably inundated with hundreds of text files, images; video and audio files a day. Where do you store and keep track of all of these important files? If you are like most companies, you do not have a specific strategy for storing business-critical documents. Many companies allow their employees to store their files as they like, making it difficult to find files should an employee be absent.

Over the last couple of weeks we have outlined some of the different ways a document management solution can improve your company’s processes. From reducing the obvious and hidden costs of paper, and improving employee productivity; to the significant benefits that come with its integration with your ERP system, the value seems endless. But there’s more! An often overlooked capability of document management is its ability to save your company from data loss in the event of a disaster.

In an effort to increase your potential for business process automation, we recently began a series on document management and discussed some of the hidden costs of a paper-based office. This week we will take a closer look at the:

The overall impact of processing, handling and storing paper documents in the workplace is astounding from a financial, environmental and resource perspective. Not only can the inefficiencies inherent with paper-based bottlenecks be cumbersome on day-to-day operations, but the improper storage or loss of these documents can cripple or devastate a business.

How to Find the Documents you Need Faster

In the past, print was merely a function of the work environment. The philosophy that prevailed was to buy inexpensive print solutions that provided convenience. Information was printed and filed away in the proprietary system you devised. Unbelievably, that filing system you came up with probably caused you to reprint items you just couldn’t locate or worse, recreate the data when no trace of the original content could be found.